Privacy Policy

Effective Date: 01/02/2025
Last Updated: 27/11/2025

1. Introduction

Nynedge HR & Geofence App ("the App") is a Human Resource Management System (HRMS) and workforce management software provided by Nynedge Software Pvt. Ltd. ("Company", "we", "us", or "our"). We are committed to protecting your privacy and ensuring that your personal information is handled responsibly.

This Privacy Policy explains how we collect, use, store, and secure your information when you use our HRMS SaaS platform, mobile application, and related services.

If you have any questions or concerns, please contact us at:
📧 support@nynedge.com

2. Information We Collect

2.1 Personal Information

• Full name
• Email address
• Contact number
• Date of birth
• Employee ID
• Job title, department, and organization details
• Profile photo (optional)
• Identity verification details (if required by your organization)

2.2 Employment & HR Data

• Attendance and shift details
• Leave and holiday records
• Timesheets, payroll-related data (if enabled)
• Performance or HR evaluations

2.3 Geolocation Data (For Geofencing & Attendance)

Collected only when geofencing or location-based attendance is enabled by your organization. This may include:

• Real-time or periodic GPS location
• Location coordinates at clock-in/clock-out
• Device-level location permissions

We do not track continuous live location unless explicitly configured by the employer and permitted by the device.

2.4 Device & Technical Information

• IP address
• Device type, OS, app version
• Crash analytics and logs
• Browser information (for web users)

2.5 Cookies & Usage Data

Used on the web dashboard for:

• User authentication
• Session management
• Improving user experience

3. How We Use Your Information

We use the information to:

• Provide HRMS and geofencing features
• Enable workforce and attendance management
• Maintain employee records, leaves, shifts, and payroll
• Authenticate and secure accounts
• Improve app performance
• Communicate updates or support responses
• Comply with legal obligations

Your employer determines what data is required from employees.

4. Legal Basis for Processing

• Contractual necessity
• Legitimate business interests
• User consent (e.g., location access)
• Employer’s legal obligations

5. Data Sharing & Disclosure

We do not sell personal data. We may share information with:

• Your employer/organization
• Third-party service providers (cloud hosting, SMS/email, analytics)
• Legal authorities when required
• Auditors and compliance bodies

6. Data Storage & Security

We use advanced safeguards such as:

• Encrypted data transmission
• Secure cloud storage
• Role-based access control
• Regular audits
• Limited data access

7. Geolocation Privacy

Location data is collected only for attendance/geofencing.

You may disable location access, but features may stop working.

We never track continuous live location unless permitted and required.

8. Data Retention

Data is retained:

• As long as your organization uses the service
• As per employer retention policies
• As required by law

After termination, data is deleted or anonymized.

9. User Rights

You may have rights to:

• Access your data
• Update inaccurate information
• Request deletion
• Restrict processing
• Withdraw location permissions
• Port your data

Raise requests via your HR team or email:
📧 support@nynedge.com

10. Children’s Privacy

The service is for adults (18+). We do not collect data from minors.

11. International Data Transfers

Data may be stored/processed in India or globally depending on infrastructure with appropriate safeguards.

12. Changes to This Policy

We may update the Privacy Policy. Changes will be reflected with the updated "Last Updated" date.

13. Contact Information

Nynedge Software Pvt. Ltd.
📧 Email: support@nynedge.com
🌐 Website: www.nynedge.com
📍 Address: MM Road, Fezer Town, Bangalore